5 speed tips for organizing your video files

5 hot tips for video catalog work

How to make your video project run smoothly.

1.Remember to set up the windows the way they will be easiest to toggle for you. If this means floating a few windows on the desktop for easy mobility then do that. Set up your workspace the best way you can for you to optimize your time.

2.You do not have to close the filtering window every time. You can keep it open and off to the side for easy access.

3.Make sure you are adding details to your videos along the way. Your details for each video enables efficient filtering. Tag everything – the more tags you have, the easier it will be to filter and find your video in the future. Tag your scenes with keywords for easier locating. Tag your actors, tag your videos. Create keywords and tags that are unique for each actor, video and scene.

4. When you are using filters, remember they will automatically try to find everything possible that you might be looking for. In other words the filter uses a wildcard approach. So if, for example, you match part of the title, it will find your video. You can also use brackets for a span of records. For example if you want all videos from 2010-2012 type in 20[10-12] and all records will be generated accordingly. If you alphabetize the videos in your categorization, you can do the same thing with any combination of letters. [a-c] will generate all videos starting with the letters a, b, and c.

5.Set your preferences exactly how you want them to be. When you start adding videos, make sure your preferences fit the project. You want to make sure your preferences are set perfectly, so that nothing will have to be changed after the first hundred videos are indexed. This will save you a lot of time in the future.

Let Actors enhance your video clip collection

castAdding actors is quite simple and there are three ways you can do this.  Actors don’t only have to be people they can be whatever you want.  The easiest way to add a new actor is to click on control and Q (CTRL+Q) at the same time and this will pop up your “Add new Actor” window.  Within this window you have the ability to name your actor with a first and last name, add a picture of your actor, with a bio and a tag.  You can copy and paste an image or choose one from your database. Another way to add actors is within the video.  If you capture a still shot of the actor within the video and right click on it you have the option to “use this image for a new actor portrait” click on this option and your actor window will appear.  At this point you have the portrait already, so just fill in the rest.  This is an excellent option because by using the portrait that you have pulled from within the video Fast Video Cataloger has already associated it with the video so the program automatically configures this for you.  One other way to choose actors for your video is to click on window and open your actor window.  This will enable you to control your actors and if you want a new actor from here simply click new. Now that you have created actors for your video you are going to want to complete the cast, this is the best way to keep your actors and cast more organize.  Go to “Window” then select “Selected Videos” and then “Cast” this will open a cast window for you.  For this part you will have to be sure you are looking at both the “Actor” window and “Cast” window at the same time.  There are a couple different ways to make this happen.  Within the program if you click on the window and drag it you can move it to be vertical or horizontally parallel to the other window.  You can also set the image to float on your desktop, to do this you click on the little triangle up in the right hand corner and this will give you a menu.  Choose the float option.  If you have a floating window you can move it anywhere on your desktop that you want.  Your goal for this is to be able to look at your actor window and your cast window at the same time. This comes in very handy if you are working with multiple programs at the same time.  The cast window will be blank when you first start.  To create your cast simply drag and drop your actors into your cast window.

Layouts to improve your video workflow


Always have your best layout

Navigating through endless menus to find the option you’re looking for in your favorite programs can be very tiresome. With Fast Video Cataloger you will not have this problem. You can mix and match all of the different user interface options to create your own ideal setup. Any menu can be docked at any part of the interface for maximum ease of use. If you have multiple users or switch between video management tasks often that is not a problem. You can save any GUI configuration for quick switching. Best of all, you never have to worry about accidentally quitting the program and having to re-create your last setup. The interface automatically saves and reloads the way you left it. So every time you boot up you will see what you were working on from where you were at, even if you get interrupted!

Moving a window around inside your own layout is easy. Just left click on the top of the window you want to move, hold down the click, and rearrange however you like. Put anything anywhere. Once you have it where you want it, just let go and that is where it will stay. You have total control of the combinations. Additionally, if you don’t want a window visible on the screen you can hide it. Hiding a window is just as simple as moving it, however the process is just a little bit different. Click the “x” and the window will disappear. You can always bring back any window that you want. All you have to do is go to the “window” menu and select what you want.

You will see a triangle button right next to the “x” that you use to close every window, this is an important button. This button opens up the docking menu, which contains extra options so you can have the best layout possible. You can reset your layout at any time by selecting the default layout option in the “window” drop down menu. At any time you can press control and tab (Ctrl+Tab) at the same time to get a list of all the windows in your personal layout. You can also save your layout of your windows at any time by using the save option in the window drop down menu.

Loading is done much the same way. You select the option through the “window” drop down menu, but instead of clicking save, you click load. It’s very simplified, even for the least experienced users. Don’t worry about having to create or remember file names for a bunch of different configurations because Fast Video Cataloger does all of that for you behind the scenes.


Actor xOne of the most favorite features of Fast Video Cataloger is the ability to create actors. These are like “super tags” that you can use to organize your video collection, not actual people. Actors are an easy way to quickly find all your favorite videos and navigate your library. They don’t have to be people. Using the interface you can create an actor tag for anything: a company, series, a band or even a specific type of action in your videos.

How to create an actor?

To create an actor just right click on any of your videos in the video browser window and then click the option called “use image for new actor portrait”. Voila! You have just created a new actor for your list using that image as the portrait and your video library is on its way to being much easier to navigate. You can also create new actors by using the “new” button in the “actors” menu or even by using the drop down menus. You can also use drag-n-drop from your web browser to add an actor portrait.


When you create a new actor you can give that actor a first name, a last name and a description. You can even add tags to an actor for help. Tags are just another way The Fast Video Cataloger helps you stay organized to find your videos quickly. By creating tags you don’t even need to remember what the video you’re looking for is called. Enter any tag into the search dialogue and you’ll find it easily.


You have the ability to go into your list of actors and their descriptions then add them later if you can’t think of anything when you create them. The process is made easy for you from the start. From the list of your actors you can edit any of their details at any time. Fast Video Cataloger and the actor system make it very easy for you stay organized with your video archive.


You will not have the ability to dock the actor-adding window.  This is for your benefit because you will most likely be using it while in the video browser. By making the actor-add window not have the ability to dock you can use both at once! This makes organizing your video collection using Fast Video Cataloger a snap. Just one more way that makes keeping track of all your videos easier.