5 speed tips for organizing your video files

5 hot tips for video catalog work

How to make your video project run smoothly.

1.Remember to set up the windows the way they will be easiest to toggle for you. If this means floating a few windows on the desktop for easy mobility then do that. Set up your workspace the best way you can for you to optimize your time.

2.You do not have to close the filtering window every time. You can keep it open and off to the side for easy access.

3.Make sure you are adding details to your videos along the way. Your details for each video enables efficient filtering. Tag everything – the more tags you have, the easier it will be to filter and find your video in the future. Tag your scenes with keywords for easier locating. Tag your actors, tag your videos. Create keywords and tags that are unique for each actor, video and scene.

4. When you are using filters, remember they will automatically try to find everything possible that you might be looking for. In other words the filter uses a wildcard approach. So if, for example, you match part of the title, it will find your video. You can also use brackets for a span of records. For example if you want all videos from 2010-2012 type in 20[10-12] and all records will be generated accordingly. If you alphabetize the videos in your categorization, you can do the same thing with any combination of letters. [a-c] will generate all videos starting with the letters a, b, and c.

5.Set your preferences exactly how you want them to be. When you start adding videos, make sure your preferences fit the project. You want to make sure your preferences are set perfectly, so that nothing will have to be changed after the first hundred videos are indexed. This will save you a lot of time in the future.

Never a broken video clip link – Using the Repair Tool

intact links in your video collection

Solid linking in your video catalogs

Making sure all links are intact

A lot of times while cleaning up our computer files, we tend to move things around. If you are in your documents and intact links in your video collection you move a video from one folder to the next the path will become broken. This normally would cause a problem; however, with the repair tool you have a chance to fix that. The repair tool gives you the option to repair your videos and images. Within the repair window you can also scan for images. You can scan for broken videos to make sure all your videos are operating correctly. If you have videos that have been archived and the device is not connected to your computer at the time you do the scan the path will be reported as broken. You will have the option to either remove or repair the video. If you want to remove the videos with the broken paths simply select them and click remove. To repair you have the option to supply a search path and click repair and then the program will do its search. You can do a scan for your images as well, and the same exact thing will happen, the paths for all your images will be checked.

Scan for broken video clip links in your video collection

You also have a “scan for image” tab. This is not the same as scanning your images for broken paths. When you click on the scan image tab it gives you the option to scan for all companion images. It may be easy to get a little confused about the repairing images scan and scanning for images, just remember when you are in the repair images tab, you are scanning for broken links that you can repair or remove. If you are in the scan for image tab you are scanning your videos for companion images. Once you have finished your scan for companion images you will be presented with a checklist of images. You can add companion images as you see fit. Simply check the box next to the image and then select “Add Selected Images” and your image will then be added as a companion image for that video. As you see the repair tool is used for much more than repairing broken paths. Using it to add companion images is very important because you may not like the companion images that are uploaded for you or you may want to create a companion image for a cover image. You may even just want to create a few companion images to have some still shots, or even to use them for actor’s portraits. The repair tool can help you find and add companion images as well as fixing broken paths for images and video.

How long is the the ideal video clip?

With the easy creation of videoclips today and the ever growing amount of video clips available out there, it is quite important to make videos interesting otherwise they will not be viewed much at all. But before you press the play button you probably look for the lenght of the videoclip, to make sure it has a duration you can afford to invest of time wise. For me this value various depending on topic, mood and other external factors. To learn more and get a bit scientific about the subject here is a good post by the people at WebVideoCrew that actually have some interesting facts that applies in general.


Dropbox + Fast Video Cataloger = Increased productivity for you

Drobox and Fast Video Cataloger in your video post production workflow
If you are one of the over 50 millions using Dropbox as your favorite cloud storage and file synchronization service, Fast Video Cataloger will add extra value to your video workflow. If you don’t know about Dropbox than you really should try it.Fast Video Cataloger works with folders on your PC, same way as Dropbox does. This means you can create a FVC catalog that indexes every video you and your team upload to Dropbox. This is is easily done in 3 simple steps.

  1. Create a new FVC catalog in your Dropbox video folder folder
  2. Click Add videos and point to your Dropbox video folder and click ok
  3. Watch as your videos are now indexed and added to your FVC catalog

When you have the FVC + Dropbox setup ready you get an instant overview inside your catalog of any new footage that needs attention. Since you are creating your FVC catalog in your Dropbox you instantly get a great collaboration tool. You can comment and add keywords on scenes that needs extra work or you can point to other scenes that you want your staff to be inspired by.

Flexible user interface in Fast Video Cataloger

The Fast Video Cataloger 1.50 features a flexible user interface that can be adopted to your video workflow. You can hide windows you dont use or move them around to fit your needs.
Watch this video where I show a few different setups of user interfaces.